How Sense AI Reads Your Emails (So You Don't Have To)

You get an email from school. It's three paragraphs long, mentions two different dates, includes a PDF attachment with a schedule, and buries the actual deadline somewhere in the middle. Sound familiar?

Most parents skim these emails, tell themselves they'll add the dates to the calendar later, and then completely forget. Three days later, they're scrambling because the permission slip was due yesterday.

Sense was built to solve this problem. Forward an email once, and our AI extracts everything important - dates, events, reminders, deadlines - and adds them to your family calendar automatically.

But how does it actually work? Let's pull back the curtain.

The 10-Second Version

1. You forward an email to share@getsense.ai
2. Our AI reads everything - the subject, body, and even PDF attachments
3. It extracts the important stuff - dates, times, locations, deadlines
4. Events appear on your calendar and you get a notification

That's it. No manual entry. No copying and pasting dates. No forgetting.

What the AI Actually Extracts

When you forward an email to Sense, our AI doesn't just look for obvious calendar invites. It reads the entire email like a human would - understanding context, parsing dates written in natural language, and identifying what actually matters to your family.

Calendar Events

The AI identifies events with specific dates and times: field trips, early dismissals, parent-teacher conferences, sports games, recitals, and more. It understands phrases like "next Tuesday," "the 15th," or "two weeks from now" and converts them to actual calendar dates.

Reminders and Deadlines

Not everything is a calendar event. Sometimes you need a reminder that permission slips are due, picture day money needs to be sent, or volunteer sign-ups close on Friday. Sense captures these as actionable reminders.

Important Details

The AI also extracts key information you might need later: what your child should wear for spirit day, how much money to send for a field trip, or the coach's contact information for schedule changes.

It Reads Attachments Too

Here's where Sense really shines. Many school and activity emails bury the important information in PDF attachments - practice schedules, event calendars, permission forms with deadlines.

When you forward an email with attachments, Sense extracts the text from those PDFs and analyzes them alongside the email body. That practice schedule PDF? Sense reads every game and adds them all to your calendar.

Smart Enough to Understand Your Family

Sense knows who's in your family. When an email mentions "your child" or "the student," Sense connects those events to the right family member. If you have multiple kids, it figures out which events belong to whom based on context.

This means your family calendar shows "Emma's Field Trip" instead of just "Field Trip" - making it immediately clear whose schedule is affected.

What Happens Behind the Scenes

When your email arrives, here's the process:

1. Email received: Our system receives the forwarded email within seconds
2. Content extraction: We pull out the subject, body text, HTML content, and any attachments
3. AI analysis: The content is processed by our AI, which understands natural language dates, event types, and family context
4. Data structuring: Extracted information is converted into calendar events, reminders, and notes
5. Deduplication: If another family member already forwarded the same email, we detect it and avoid creating duplicates
6. Calendar sync: Events appear on your Sense calendar instantly
7. Notification: You get a push notification telling you what was found

The entire process typically takes under 30 seconds from when you hit forward to when the events appear on your calendar.

Privacy First

We know email content is sensitive. Here's how we handle it:

• Emails are processed and stored securely in your private account
• Only you and your family members can see your extracted events
• We don't use your email content to train AI models
• You can delete any email and its extracted data at any time

Try It Yourself

The best way to understand how Sense email processing works is to try it. Download the app, forward a school or activity email to share@getsense.ai, and watch as the important dates automatically appear on your calendar.

No more reading emails twice. No more forgetting deadlines. No more manually typing events into your calendar. Just forward and forget - Sense handles the rest.